Job Details

Administrative and Accounting Assistant - Job Posting

About Public Knowledge (PK)

At Public Knowledge®, we help government clients solve tough problems and thrive in complex environments. We support systems, programs, people, project management, learning, and more. While we work across many industries, most of our work is in Health and Medicaid, Child Welfare, and Child Support. Since 2020, PK is part of the GLI® Group, which means we have the financial backing and infrastructure of a large company. You can learn more about us at www.pubknow.com. At Public Knowledge®, our core values are Inclusion, Teamwork, and Impact. These values show up every day through our ways of working within our teams and with our clients.

Inclusion - We recognize the fundamental value and strength of all individuals. Our teams create safe spaces for open, inclusive, and diverse participation of all peers, clients and ideas; building high levels of trust and belonging.
Teamwork - We do more than just work together. We respect, trust, and care for each other. This collaboration and belonging extends to our clients as much as our colleagues.

Impact - We approach every engagement with our energy focused on identifying the right goals, outcomes, and strategies. We believe we each have a personal responsibility to make a positive impact on our projects and our world.

Inclusion is a core value of Public Knowledge®. We value and seek to create a more diverse workforce. We encourage women, minorities, veterans, people with disabilities, people with different sexual orientations, people with lived expertise, and other diverse people to apply. We believe every member of our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We are committed to creating a safe and inclusive workplace that highlights the diversity in all of us and our experiences.

Position Summary
The Administrative and Accounting Assistant serves on an Admin Team that supports the Back Office, Accounting, and Executive Teams at Public Knowledge, focused on operations, accounting, administration, and communication. This position is responsible for assigned activities or initiatives, addressing any issues or discrepancies, and providing administrative support, including but not limited to preparing documents, internal and external correspondence, scheduling, data entry, and filing as needed.

Essential Functions, Duties, and Responsibilities

• Executes routine and ad-hoc projects or tasks
• Management of individuals' calendars
• Knowledge of expense reporting and review
• Accounting support with data entry, accounts payable, and accounts receivable
• Establishes priorities and resolves problems for administrative projects or tasks
• Composes and drafts documents, including correspondence and reports
• Maintains, modifies, and ensures accuracy of content for various assignments or tasks
• Processes a variety of transactions for operations, accounting, and delivery teams
• Researches, identifies, and resolves discrepancies, as needed
• Answers telephone, mail, and e-mail correspondence, providing general information and taking messages, as needed
• Answers operations and delivery questions and directs individuals to the appropriate party, as necessary
• Mailings, shipping, and office organization
• Organizes and prioritizes large volumes of information
• Ensures accuracy and timeliness of all work performed
• Handles confidential and non-routine information in a professional manner
• Works independently and within a team on various projects
• Performs in-office duties like cleaning, organizing, and restocking of items
• Performs other duties as assigned

Required Education and Other Credentials

• Must have a high school diploma or equivalent

• Must have a valid driver's license

Required Skills and Experience

• Proficiency in Microsoft Word, Excel, and Outlook is required
• Must have a working knowledge of Microsoft PowerPoint
• Must have excellent customer service and interpersonal skills
• Must be able to work independently and with minimal supervision
• The ability to handle confidential information is required
• Must have a high comfort level interacting with executives, clients, and colleagues
• Must have the ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position (ability to read, write, speak, understand, and communicate in Spanish as well is helpful)
• Must have the ability to communicate, both orally and in writing, with internal and external parties
• Must have the ability to handle and organize multiple projects and deadlines
• Must demonstrate a high degree of attention to quality, details, and accuracy
• Must be able to work outside of regular business hours, as needed

Physical Requirements

• Must have the ability to work at a computer for extensive periods of time
• Must have the ability to read (both paper and computer screen) for extensive periods of time
• Must have the ability to listen to and speak with internal and external parties on the telephone for extended periods of time
• Must have sufficient hand, arm, and finger dexterity to operate a computer keyboard and other Company equipment
• Must be available from 8:00 am - 5:00 pm Monday through Friday in office; this is not a remote or hybrid position
• Must be available to travel when necessary, very minimally
• Must be able to lift boxes that exceed up to 20lbs

Location: This is a full-time, on-site position - in our Cheyenne, Wyoming, office

Schedule: Normal hours are Monday through Friday, 40 hours per week.

Hourly Wage range: $18.00 - $25.00 an hour, hourly wage will commensurate with experience

Travel: Must be available to travel 5%

We Offer Excellent Paid Benefits That Include

• Comprehensive Health & Dental Insurance
• 100% Paid Life Insurance
• 20 Days Paid Time Off (Per Year)
• Paid Holidays
• 401K Savings Plan with 100% match up to 3% of your salary
• Anniversary Reward Bonus
• Stipend and Paid Time for Professional Development
• Paid time to volunteer in your local community
• Premium subscription to the Calm App

We are an Equal Opportunity Employer. Our team members are people with different backgrounds, strengths, and lived expertise, who share a commitment to being a catalyst.