Job Details

Administrative Assistant III

Hours of Work: Monday - Friday 8:00 AM - 5:00 PM. Screening will begin ASAP and continue until the position is filled. Start date to be determined, but as soon as practicable after the hiring/interview process.

Salary and Benefits: This is a full-time, benefited Classified 5 level position. Starting salary range: $18.41 - $20.82/hourly, depending upon experience. Educational Benefits for the employees and dependents, Tuition Reimbursement, 15 18 Paid Holiday/Closure Days, Three Paid Personal Days, Healthcare/Dental/Vision/Life Insurance, Generous Retirement Benefits - 14.62% Employer Paid/4% Employee Paid, Paid Vacation and Sick Leave, Onsite Childcare Center, Professional Development Opportunities.

The Administrative Assistant III is a full-time, 12-month position that ensures the smooth and efficient operation of the School of Health Science & Wellness by managing administrative logistics, coordinating communications, and maintaining accurate records. This role enhances the effectiveness of faculty, staff, and students by anticipating needs, maintaining compliance with institutional and external policies, and providing timely support for budgeting, scheduling, and reporting. The Administrative Assistant III plays a critical role in sustaining an organized, responsive, and student-centered environment.

Essential Functions: This position is non-exempt and is eligible for compensatory or overtime pay provisions of the FLSA. To perform successfully in this position, an individual must be able to perform principal responsibilities satisfactorily as well as possess education/experience, employ the knowledge, skills, and abilities as listed in representative fashion; reasonable accommodations may be made to enable individuals with disabilities to perform the principal responsibilities.

Administrative and Operational Support - Ensures a responsive, organized, and well-functioning academic environment by coordinating administrative logistics, facilitating effective communication, and anticipating operational needs. This role enhances the productivity of faculty and staff, supports student access to services, and upholds institutional policies and procedures through timely, accurate, and collaborative support.

Records and Financial Management - Ensures accurate, compliant, and transparent financial and operational records that support informed decision-making and effective use of departmental resources. By maintaining up-to-date documentation, monitoring expenditures, and facilitating procurement and payroll processes, this role sustains smooth administrative operations and safeguards institutional accountability.

Scheduling Facilitation - Ensures accurate, up-to-date course schedules and resource allocations that enable smooth registration, optimize classroom use, and support faculty and student success. Through proactive coordination and communication, this role fosters a well-organized academic environment with timely access to course information and instructional materials.

Knowledge, Skills, and Abilities: Knowledge - Administrative, Budget Control, Computers, Customer and Personal Service, English Language, Inventory Control, Office Procedures, Records Administration, Regulatory Compliance. Skills - Active Listening, Communication, Computer Software, Critical Thinking, Data Entry, De-escalation, Document Editing, Interpersonal Skills, Records Management, Judgment and Decision Making, Organization, Teamwork and Collaboration, Time Management, Troubleshooting. Abilities - Attention to Detail, Communication, Deductive Reasoning, Originality, Problem Sensitivity, Professionalism, Records Maintenance, Time Sharing.

Physical/Mental Demands: There may be occurrences of interacting with employees and/or students, past employees and/or students, members of the general public, and others who express opinions, may exhibit strong emotions, which will require the employee to interact professionally, diplomatically, and appropriately in such situations. While performing the essential duties of this position, an employee would frequently be required to move around the assigned work areas as well as within hallways, meeting rooms, and other parts of the campus facilities. There may be multiple/daily instances of prolonged sitting, standing, and personal computer use, which would include keyboard and/or mouse usage as well as viewing a computer monitor. An employee must frequently lift and/or move up to 20 pounds. Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus. The overall work environment requires the mental ability to shift focal point quickly due to interruptions; an employee must be able to mentally track multiple projects and tasking as well.

Note: This position description is a general description; it is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees of the College are expected to perform other tasks as assigned by their respective supervisor/manager regardless of job title or routine job duties.

Minimum Qualifications: High School Diploma, GED, or equivalent, Four years of experience in customer service or administrative support roles. Preferred Qualifications: Two years of experience with information management systems/software and data entry, An Associate's Degree or higher from an accredited college or university.

If you are selected for the position, your appointment is contingent upon successful completion of a background check. LCCC reserves the right to end this employment agreement should the results of your background investigation not be successful. LCCC DOES NOT SPONSOR H1B VISAS. Equal Opportunity Employer

Laramie County Community College is an EEO/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, national origin, religion, sex, pregnancy, marital status, age, physical or mental disability, or covered veteran status. The college has a designated person to monitor compliance and to answer any questions regarding the college's nondiscrimination policies. Please contact: Title IX, Title VI, and ADA Coordinator, Suite 205, Clay Pathfinder Building, 1400 E College Drive, Cheyenne, WY 82007, 307.778.1144, NDS@lccc.wy.edu . Contact information for the regional Office for Civil Rights is: Office for Civil Rights, Denver Office, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, 303.844.5695, OCR.Denver@ed.gov. Updated 6/2025.