Job Details

OverviewGENERAL DESCRIPTION: This position ensures incident business management practices are followed according to State of Wyoming policy and National Wildfire Coordinating Group guidelines. The role ensures accurate tracking of incident related costs, personnel time, equipment usage, and vendor contracts. The assistant works closely with the Fire Business Manager, Office of State Lands and Investments Accounting, and wildfire incident finance staff.WORKING FOR THE STATE OF WYOMING OFFERS MORE THAN A PAYCHECK. Our total compensation package includes health, dental, and vision insurance; paid vacation, sick leave, FMLA, and holidays; retirement plans; meaningful work that benefits Wyoming communities; and additional benefits. Please refer to the Total Compensation Calculator for full details. Human Resource Contact: Ryan Scheer, ryan.scheer2@wyo.gov, 307-777-8570.Essential FunctionsAssists with budget tracking, procurement of supplies and equipment, processing invoices and receipts, and managing federal grant applications.Negotiates agreements for equipment, personnel, and facilities for fire suppression incidents.Maintains compliance with state, local, and federal regulations and policies related to fire management and business operations.Provides solutions to business management problems during ongoing wildfire incidents, coordinates with other agencies and partners, and analyzes incident business operations to recommend actions.Negotiates and establishes agreements for equipment, facilities, and land use; coordinates with various agencies to manage fire-related agreements and ensure they are current and properly utilized.Provides general administrative support, handles correspondence, prepares travel agreements, and assists with grant applications.Provides training and guidance to agency, partners, and stakeholders on incident business management practices and procedures.Ensures compliance with relevant regulations and standards; prepares detailed reports for local, state, and federal agencies and maintains databases related to incident business.Preferences and KnowledgeAbility to coordinate with federal, state, local government and private industry to manage wildland fire-related agreements.Skill in preparing program-related correspondence, reports, and other written materials regarding incident business and fire programs, policies, and operations.Knowledge of state statutes, policies and regulations.Familiarity with incident business management principles, including timekeeping, cost tracking, and procurement.Working knowledge of federal, state, and local fire agency policies and financial regulations.Effective written and verbal communication, especially when clarifying documentation.Problem-solving and analytical skills to identify and correct financial discrepancies.Strong Microsoft Office skills, especially in Excel.Strong communication skills.Ability to analyze financial information.Knowledge of internal controls.Commitment to ongoing learning and expanding knowledge in the accounting field.Ability to organize, prioritize and work independently.Minimum QualificationsEducation: Bachelor's Degree (typically in Finance)Experience: 0-2 years of progressive work experience (typically in Finance) with knowledge at the level of an AccountantOR Education & Experience Substitution: 3-5 years of progressive work experience (typically in Finance) with knowledge at the level of an AccountantCertificates, Licenses, Registrations: NonePhysical Working Conditions(This section is used for recruitment purposes)The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. Class specifications are subject to change; please refer to the A & I HRD Website to ensure you have the most recent version.#J-18808-Ljbffr